Band Boosters Meeting Minutes

                                                                  December 2017


SEP Band Boosters – 12/14/2017 November Meeting Notes

Meeting called to order at 6:30 p.m. Location Band Room SEP High School

Attendees: Jacqui Meunier, Jayson Gerth, Jason Scheller, Jimmy & Mary Freel, Michelle Rhine, Dennis and Ben Schell, Kristen Patchin, Melissa Reeves, Dawn Van Fleet, Dawn Reece, Jeannine Matz, Christine Drabek, Tim Faucz, Tracy Larsen, Becky Bernholtz, William Kunze.


Melissa Reeves stated as of October 2017 we have a balance of $52,636.90 for reference purposes the November balance was $56,489.99. It was estimated we had revenue of approximately $2,000 and expenditures of $4,000.

Secretary Report:

Meeting minutes for November are available on the Band Booster web page. There were no questions about the prior meeting minutes.


Submitted by Jacqui and Jayson

New Business

The 2019 Band Trip itinerary is being finalized and band families should expect to receive a message inviting them to an informational meeting in January. Details on the expected dates and ball park estimates of the costs are anticipated for late April or early May. The itinerary is expected to be like the last trip. The beach date is to remain as does the dinner and Blue Man Group show. Expected stops to include Hard Rock Café; Epcot and the Magic Kingdom.

SCIBA Honor Band accepted 12 students; this all-day event will be on January 6th at Ankeny (classic) High School and students will need to bring their uniforms.

ISU Honor Band accepted 8 students to the Gold and 2 students to the Cardinal Bands. This event is the first weekend of February; a two-day event. Also occurring on this weekend is the SEP Winter Formal and a Speech Event.

There was a follow-up discussion about concert etiquette including how to interact with students who may have forgotten necessary items and need to “borrow” from parents. Also discussed was how to best handle behavior issues within the auditorium.  

Three students have expressed an interest in participating in The Western Illinois Honor Band. This trip is not funded by SEP in any way and is set to take place the weekend of February 20th. These students

Are responsible for their own transportation.

Old Business

The tuba racks have been purchased and received. They are slated to be installed in early January.

The All Iowa Concert Band Festival is set for January 15th. This is a brand-new partnership with Johnston taking place on MLK Day which is also a no school day. The Concert and Symphonic Bands are slated to perform at noon and would leave SEP at 11:00 AM. The Wind Ensemble will perform later in the evening. Parent volunteers will be needed – more to come.

Jazz Fest will consist of 38 bands this year (perhaps to reach the cap of 40) and will be hosted by Allison and Kelly George. Many volunteers will be needed and there will be sign-ups posted on The date is February 10th which is also a SEP Show Choir travel day.

Pass the hat generated about $300 in donations at the last concert!

Creation of a Fundraising Subcommittee will include:

  • Traci Larsen

  • Dennis Schell

  • Alecia Cory

  • Whitney McIntosh

  • Melissa Walker

The next booster meeting will be determined and shared at a later date.

Meeting was adjourned at 7:15 PM.